• Each family is required to complete 36 hours of service throughout the school year.
• All service hours must be recorded on the family Green Sheet and turned in with the appropriate signatures.
• Green Sheets are due at the end of each month, with the exception of the final Green Sheet which is due on May 13, 2011.
• Service hours not completed by May 13, 2011 are payable at a rate of $10 per hour.
• Families who choose not to participate in service hours can pay $360 to the PTC at the beginning of the school year, or $120 at the end of each trimester.
• Any disputes or requests must be made in writing to the Service Hour Chairperson, and will be presented to the PTC Executive Board, principal and pastor for determination.
• Every family must submit Green Sheet monthly.

Exemptions:

The following persons are not required to turn in Green Sheets.

• Head coaches
• Teacher’s aides
• Executive Board Members

Guidelines:

• Approval signatures should be obtained when the service hours are performed.   Only school staff and PTC Executive Board members can approve service hours.
• Service hours may not be carried over to the following school year.  With approval, up to six hours earned after May 13, 2011 may be applied to the following school year (pre-approved activities or if the principal and/or the pastor have made an exception).
• Duties performed and recorded on any sign-in sheet or logbooks do not replace the need to submit an individual Green Sheet.
• Non-school relatives/friends may earn service hours for a school family.  That person must indicate the school family on the Green Sheet.
• Families may not donate or earn service hours to/for another family.
• Families must notify the Service Hour Chairperson in writing for consideration of special circumstances (i.e. serious family illness, hardship) if they are unable to earn their hours.  The letter will be presented to the PTC Executive Board, principal and pastor for consideration.
• Service hours are only given for hours donated to aid the staff, faculty, school, or PTC and may not be earned through parish organizations.
• Fundraising and committee chairpersons will have their amount of service hours determined by the PTC Executive Board and principal.
• Other events may also qualify for credit as determined by the PTC Executive Board.
• Receipts are required for any items donated to the school, including items donated for hot lunch, fundraising dinners, etc.
• Class party donations of food, drinks, and/or paper products qualify for service hours (receipts required).  Food preparation guidelines or a receipt of the amount paid is to be listed on the Green Sheet.
• Classroom donations of supplies or equipment, pre-approved by the principal, qualify for service hours.  A receipt must accompany them, if a receipt is not available, the principal will determine the amount of service hours to be given.
• Payment of Service Hours must be made to Sacred Heart PTC.
  Also accepted as payment are gift cards to:
  Office Depot/Staples
  Albertson’s/Vons/Smart and Final/Costco
  Barnes and Noble and Borders Books
  -All available in the Scrip Office
• Delinquent accounts will be referred to the principal at the end of each trimester.
• Service Hour credit disputes must be addressed to the Service Hour Chairperson and the PTC Executive Board in writing.  Disputes will be presented to the principal and the pastor.

Food Preparation Guidelines:
(Hot lunch guidelines are separate, consult chairperson for details)

Juice/water/store bought items/amount paid at the rate of $10/hr
(Receipts required)
9×13 frosted sheet cake/layer cake/1 hour
9×5 loaf bread/cake/1 hour
8×8 mini loaves (2)/1 hour
2 dozen cookies/1 hour
3 dozen frosted cupcakes/2 hours
3×3 1½ dozen bar cookies/brownies/1 hour